Management Team Co-ordinator - Wessex Fire and Security, Shaftesbury

Management Team coordinator

Reporting to the Managing Director, you will provide a vital supporting role in a busy environment.

 

Main Duties & responsibilities:

H&S coordination.

  • Plan and check that H&S visits are carried out by the line managers and actions followed up.
  • Attend H&S monthly meeting and committee meetings and take the minutes.
  • Point of contact within the company for H&S training.
  • Liaise with line managers to ensure new starters have H&S induction, PPE, Asbestos bag, Ladder restraint, H&S folder and H&S training plan.
  • Apply for ECS cards
  • Report monthly on the above.
  • Monitor employees H&S training renewing any (excluding WAH, MH, AA) prior to expiry. 
  • Book all Health & Safety training (excluding WAH,MH, AA) for any new starters
  • Update H & S Matrix, associated spreadsheets, personnel file and competency records with all training carried out.

Marketing support

  • Support the implementation programmes to deliver the agreed marketing objectives
  • Support the production of marketing materials, including brochures, letters, emails and press releases
  • Input to digital and social media channels
  • Being integral in contributing new ideas and platforms for promoting the organisation
  • Managing data and supporting the organisations brand identity
  • General marketing administrative tasks

Company HR coordination

  • Absence logging and reporting
  • ID card renewal
  • Birthdays / leavers
  • Recruitment
  • Book all technical training, updating qualifications matrix, personnel file and competency records with all training carried out

General Admin

  • Working independently on a variety of projects, feeding back to the MD with regular updates and liaising with all involved to ensure continual progress.
  • Maintain a number of excel spreadsheets and Produce PowerPoint presentations when required.
  • Assist with supplier approval forms
  • Office timesheets.
  • Sub-contractor approvals
  • WFS Accreditations and memberships
     

This list of responsibilities and duties is not exhaustive, and the Company will expect you to perform other duties relevant to the job title.

Essential competencies:

  • Excellent IT skills with experience across the Microsoft Office suite, particularly Excel & PPT
  • Strong communication skills both verbal and written.
  • High level of accuracy and attention to detail.
  • Self-motivated with the ability to manage own workload.

Remuneration:

  • BUPA medical insurance
  • Accident and Sickness Insurance
  • Life Assurance
  • Auto-Enrolment Pension

For an application form please CLICK HERE.

Or for further information please email recruitmentwfs@wessex.org or call 01747 852258 (No agencies please).

Due to a high volume of responses we may be unable to feedback to all applicants, therefore if you do not hear from us within 2 weeks please consider your application unsuccessful.

All subject to qualifying periods of employment and Conditions of Contract.

 

Health & Safety:

You are required to comply with the Company’s Health & Safety rules which are set out in the Staff Handbook and in current legislation which requires all employees to be responsible for their own Health & Safety as well as fellow workers. The Company places paramount importance on the health, safety and welfare of all its employees.

If you are involved in any accident, however minor, you must report this to the designated Health & Safety Officer as soon as possible thereafter and ensure that the Accident Book is completed.