Purchasing Administrator - Shaftesbury/Ringwood - Wessex Building Services

Wessex Building Services are a family run company based in Dorset, with over 20 years’ experience in the industry. Wessex Building Services provides a comprehensive range of services, including, electrical, heating ventilation, air conditioning, hot & cold water services and all other mechanical ancillary requirements. We are currently looking for a Purchasing Administrator to join our team either in our Ringwood or Shaftesbury office.

Main purpose of role:

To undertake procurement for WBS contracts in support of the Operational Teams and assist with all Supply Chain related administration as directed by the Business Manager.



  • Raise Purchase Orders for materials, services and subcontractors
  • Process order confirmations and chase any that are outstanding
  • Ensure costs are correct against standard terms – raise queries with supplier if different
  • Point of contact for suppliers and subcontractors for any questions/issues with orders
  • Process materials for return to suppliers / manufacturer and raise paperwork
  • Liaise with Commercial Team if a Subcontract Agreement is needed for subcontract order
  • Processing invoice queries from the Accounts Team

Contract Support

  • Request quotes from suppliers and provide feedback to Contract Managers
  • Provide costing reports when requested
  • Provide pricing and delivery information to support the Contract Managers and onsite teams
  • To ensure that all materials orders are delivered to site at the correct time and the site team are ready to receive them
  • Ensure contract costs on Amtech are correct and up to date including outstanding firmed orders
  • Administration of Costings database

Management Support

  • Provide support for Supply Chain Manager
  • Send any orders which need authorisation to Managing Director
  • Booking of Travel & Accommodation when required
  • Support the approval and performance monitoring processes for suppliers and subcontractors, using Auvisus (bespoke) software

This list of responsibilities and duties is not exhaustive and the Company will expect you to perform other duties relevant to the job title.

Essential competencies:

  • Minimum GCSE A-C in Maths and English or equivalent, including NVQ/Apprenticeship.
  • Minimum 1 year experience in an office based administration role including some reception / client telephone experience.
  • Competent with Microsoft Office, particularly Word, Excel and Outlook.


  • 2 or more years’ experience in an office based administration role.
  • Wholesale experience in procurement/purchasing.


  • Salary dependent on experience
  • BUPA medical insurance
  • Accident and Sickness Insurance
  • Life Assurance
  • Pension contributions
  • Child Care Voucher Scheme

All subject to qualifying periods of employment and Conditions of Contract.

For an application form please CLICK HERE.

Or for further information please email recruitment@wessexgroup.co.uk or call 01747 858039 (No agencies please).

Due to a high volume of responses we may be unable to feedback to all applicants, therefore if you do not hear from us within 2 weeks please consider your application unsuccessful.